Running a photo booth business is more than just setting up a booth and pressing start. It’s about building a system that works for you, protects your time and equipment, and sets you up for success in the long haul. If you’re just getting started or you’re in the thick of building your business, here are 10 essentials that completely changed the way I run my photo booth company.
1. Quality Backdrops
Your backdrop is one of the first things people see. Investing in high-quality backdrops sets you apart immediately. I exclusively use PB Backdrops because their customer service is unmatched, their shipping is fast, and their quality is consistent. Trust me... ordering cheap is a risk you don’t want to take.
2. Durable On-Trend Props
Props can make or break your guest experience. I use Lush Party Studio because Alicia, the owner, is constantly innovating and delivering beautiful, on-trend, and durable props. She even offers custom signs which is a great way to add value for your corporate clients.
3. The Right Software for the Right Booth
Not all photo booth software is created equal (or compatible). I use Fiesta for my print and digital booths because it pairs well with my setup. For my 360 booth, I use Snappic for its speed and features. Don’t be afraid to try different options and find what works best for your hardware and your goals.
4. A CRM That Works for You
HoneyBook is my go-to CRM. It handles contracts, invoices, client communication, and automations, all in one place. It might feel like a big investment up front, but it will make you look professional and save you hours of admin time.
5. Mileage Tracking with MileIQ
If you're driving to events and not tracking your mileage, you’re leaving money on the table. I use MileIQ to automatically log my drives. The free version offers 40 drives per month, but the unlimited plan is super affordable and worth every penny at tax time.
6. Team Management with Connecteam
Once you start building a team, Connecteam will be your best friend. I use it to assign events, upload venue layouts, share SOPs, and even store training videos. Whether you're a solo-preneur planning to scale or already managing a team, this tool keeps everything organized.
7. Backup Gear Kit
Things go wrong. Cords stop working, fuses blow, people trip over your cables. Having backup gear is non-negotiable. I bring duplicates of everything: cords, cables, tape, fuses, and a first-aid kit. Future-you will be so thankful.
8. Canva for Branding & Marketing
Everything I design, from overlays and templates to business cards and flyers, happens in Canva. If you want your brand to look consistent and professional without hiring a designer, Canva Pro is a no-brainer.
9. A Separate Business Phone
This might sound extra, but having a separate phone just for business has been a game changer. It keeps my personal and work life separate, doubles as a backup 360 camera, and helps me unplug when I need to.
10. Novo Business Banking
Managing finances as a business owner can be stressful. Novo helps me automatically split income into reserves for taxes, expenses, profit, and my own pay. This setup aligns with the Profit First method (a must-read if you haven’t already!).
Bonus: The Photo Booth Edit
If you ever feel stuck on what to post on social, The Photo Booth Edit is your solution. They drop high-quality photos and videos every month that you can use to promote your booth, plus you get access to a private community of photo booth owners.
Want the full checklist?
I created a FREE downloadable version of this list with links, bonus tips, and pro moves I use every day in my business. [Grab it here.]
Affiliate Disclaimer: Some of the links in this blog are affiliate links, which means I may earn a small commission, at no extra cost to you. I only share products and services I genuinely use and love in my business. Your support means the world!